Tasks & subtasks

Creating tasks

The fastest way is the quick-add box above the task list: type a title, press Enter, keep typing — the box keeps focus so you can enter several tasks in a row. Tasks created while a list is selected land in that list.

The task list is ordered by due date — earliest first, undated tasks last — and, within the same date, by priority.

The task detail

Selecting a task opens its detail (a panel on desktop and on tablets in landscape, full screen on the phone). There you can edit:

• Description — free text for everything that doesn’t fit the title.
• Priority — Low, Normal, High, or Critical; shown as a colored marker in the task list.
• Due date — picked from a calendar; overdue tasks are highlighted.
• Assignee — any member of the workspace. The assignee is notified by email (unless they turned that off).
• List — which list the task belongs to, if any.

If someone else edits the same task at the same time, Todomino refuses to silently overwrite their change — you’ll see a conflict notice and the task reloads with the latest state.

Subtasks

Every task can carry a checklist of subtasks. Add them in the task detail — the input keeps focus after Enter, like quick-add. A progress bar shows how many are done. Completed subtasks move into a collapsible Completed group at the bottom of the checklist, just like tasks in the task list. Completing the parent task does not touch its subtasks.

Completing

Tick the checkbox to mark a task Done; tick again to reopen it. Completing someone’s task notifies the other members involved with it.

In progress and blocked

Tasks have three statuses: pending, in progress, and done. Set the status from the status chips in the task detail, or by dragging a task between board columns — marking a task in progress is useful in shared workspaces to signal “someone is on this”. Independently of the status, a task can be flagged blocked with a short reason (“waiting for the design review”) from the task detail. The red flag and its reason show wherever the task appears; completing a task clears the flag automatically.

The board

On tablets and larger screens, the toggle at the top right of the task area switches between the list and a board with three columns — Pending, In progress, Done. Drag cards between columns to change their status. The board shows whatever view is active, so combining it with a list or a filter like Assigned to me works as expected. Your choice of list or board is remembered per device. On phones the list is always used.

Comments

Every task carries a comment thread — open the task detail and write into the comment box (on the desktop, Ctrl/Cmd + Enter posts). Comments appear newest first with the author’s avatar and the exact date and time. You can react to any comment with an emoji (👍 ❤️ 😄 🎉 👀 🚀): tap the reaction to join in, tap again to take it back — each member counts once per emoji. Your own comments can be deleted; the workspace owner can also remove any comment. Comments need a connection — they are not part of the mobile app’s offline scope.

Working offline (mobile app)

The mobile app keeps working without a connection: your tasks, subtasks, and lists stay readable, and edits you make are queued on the device. Queued changes sync automatically as soon as the connection returns or you bring the app back to the foreground — no manual refresh needed. If a queued change is rejected by the server (for example because you were removed from the workspace in the meantime), it is never dropped silently: the app shows it so you can decide what to do. Attachments always need a connection.

Copy, move, delete

The ⋯ menu on each task offers:

• Copy — duplicates the task in the same workspace. You choose the new name (prefilled with “(copy)”), whether to keep the creator and assignee, whether to include subtasks, and the target list. Attachments are never copied.
• Move — transfers the task to another workspace you are a member of. Attachments move along; the assignee is kept only if they are also a member there; the list assignment is cleared.
• Delete — permanently removes the task with its subtasks and attachments. This cannot be undone.